Company Secretary Services for your Business
In accordance with the Singapore Companies Act, you are required to appoint a company secretary within six months of incorporating your company in Singapore. We track all your deadlines, put your documents in order, and make sure your company always stays compliant
Jasmine Huang
Annual Returne and AGM are filed!
All fees, any
resolutions included
Our Unlimited package covers all event-driven changes, government fees, and annual filings, so no extra charges out of the blue
1 Year Essential Secretary
Good for a small company or a business with a settled structure
Price S$500
Essential Secretary
- S$60 Annual Filing government fee included
- Corporate Secretary routine Annual Filing and AGM preparation
On top: changes
- Non-share related changes S$50
- Share related change S$100
- Corporate shareholder S$100
1 year Unlimited Secretary
Perfect for the first year with many changes, or for a larger business
Price S$900
Essential Secretary
- S$60 Annual Filing government fee included
- Corporate Secretary routine Annual Filing and AGM preparation
On top: changes
- Change of company name
- Change in officers
- Change in address
- Change in business activity
- Registration of particulars relating to charges
- Distribution of dividends
- Change in officers’ particulars
- Allotment of shares
- Transfer of shares (excluding Stamp Duty)
Need more?
Additional services you may need
- Company stamp
- CorpPass registration
- Striking off a dormant company
- Striking off a company
- Super Lean plan
- Sleeping beauty plan
- S$60
- S$100
- S$600
- S$400
- S$800/y
- S$600/y
The duties and responsibilities of a Company Secretary in Singapore
The person that provides corporate secretarial services is responsible for the company’s compliance with the law. It translates to drafting, maintaining and organising multiple essential documents.
1. AGM & Board meetings
Scheduling, organising and maintaining the necessary protocol during the Board Meetings and Annual General Meeting
2. Registers
Maintaining Registers that need to be updated according to the changes that transpire in the company
3. Filings
Filing the Annual Returns and Company Accounts with Accounting and Corporate Regulatory Authority (ACRA)
4. Compliance
Identifying the need for specific actions, inform the directors or shareholders as necessary, and process these changes according to the Singapore legal framework
FAQ
Do I need it?
Why outsource corporate secretarial services?
Only really big companies need an in-house Corporate Secretary – there is simply not much to do for the officer in a small one. Unless there are constant changes, the Corporate Secretary is only busy preparing for the AGM and filing the Annual Return once a year. If that is your case, outsource these services just like most of the small and medium companies in Singapore.
Can I be a Corporate Secretary myself?
If you’d like to. First, you need to have all the qualifications of a Corporate Secretary plus 5 years of experience. Second, you have to be a Singapore citizen, or a permanent resident, or an EntrePass holder. Finally, you can’t be both the only director and the Corporate Secretary.
Do I need a Corporate Secretary?
Yes, you do — ACRA requires every Singapore business to hire a Corporate Secretary within the first 6 months after the incorporation and later this position can’t be vacant for more than 6 months. Your Corporate Secretary has to be a Singapore resident. You can outsource this service to an agency like us.
What is required of my company?
First, Corporate Secretary tracks changes in your company and reports to ACRA. Whenever you change directors, auditors, secretaries, shareholders, your share capital or the company name they send a notice. Then there are several registers they have to maintain, like the Register of Company Charges or the Register of Controllers. They are in charge of preparing and recording board minutes and annual general meetings, as well as dealing with the official correspondence and the insurance.
What if I already have a corporate secretary? It is probably hard to switch, right?
Switching company secretaries is easy. You would need to only prepare and submit the following documents to ACRA:
- A resignation letter from your previous company secretary
- A director’s resolution accepting both the resignation of the former secretary and the appointment of a new secretary
- Form 45B indicates the consent of the new company secretary to take up the role
- The above documents need to be submitted to ACRA within 14 days of the change of secretary.
Does a Singapore branch office need to appoint a company secretary?
It’s not compulsory for a Singapore branch office of a foreign company to appoint a company secretary. However, while registering the branch, we strongly advise the foreign company to appoint a registered filing agent, be it an accounting firm, a corporate secretarial firm, to submit an online registration application on the behalf of your company.
Are there risks?
Who is responsible for my papers?
We take care of all the necessary documents: prepare standard papers for AGMs, process annual returns, support changes in your company with resolutions and update the necessary registers. We only need you to update us when the change has happened so we can start the flow and send you the documents ready for e-sign.
What if I need a lot of documents?
Often a business requires a lot of changes, especially if you’re just figuring out your company structure or going through a transformation period. Paying for each resolution would be costly, so we came up with a subscription plan. For S$300 a year, you can upgrade to Unlimited Corporate Secretary. This package includes all and any resolutions you might need, so no more extra charges.
What if my documents are a mess?
If you feel like your paperwork right now is out of shape, that’s ok: it’s our job to make sure everything is in order. Once you switch to Osome, we guarantee that each document gets stored in a relevant folder easy for you to retrieve and share. No more digging papers out of messy email threads or clogged databases.
Is there a risk of getting fined?
ACRA fines companies that miss filing deadlines or make mistakes in the documents. We’ve automated standard processes to manage these risks: the AI updates deadlines and fills out forms, so you don’t have to worry about human errors.
How does it work?
What business entities can use Incorpnow?
Incorpnow serves all kinds of businesses registered in Singapore: private limited companies, general, limited, and limited liability partnerships. If you have a Sole Proprietorship and want to switch, we’ll help you with the process. We work with all industries, including the businesses that need licensing.
Will I need someone in-house or is Incorpnow enough?
Incorpnow certified Corporate Secretaries are self-sufficient. They track deadlines and set tasks to themselves, ensuring your compliance with the law. Incorpnow does both: produces documents and files them to the government bodies, so zero support from your staff is needed.
Will I have to do anything myself?
You need to let us know when you’ve initiated changes in your company: got a new registered address, replaced directors, officers or shareholders or decided you want a new name for the company. Just send us a message — we’ll prepare the documents, send them to you and you sign them electronically with a tap of your finger.
In what form should I submit my data?
Send us your records in whichever format you have them. Drop your files on our chat, store them in a cloud or email to our experts — we’ll take care of the rest.
How and when to appoint a company secretary?
It is a legal requirement for all companies registered in Singapore to appoint a company secretary within 6 months of its incorporation. If the company only has one director, they cannot be the company secretary too. If the company has more than one director, then one of them can be the company secretary.
The company secretary makes sure that the company is compliant with Singapore’s Company Law through various responsibilities such as filing annual returns. There is specialised knowledge and skills that a company secretary should possess to carry out that responsibility.
If no director in the company is able to take on the role, companies can appoint a corporate secretarial firm to provide them with corporate secretarial services. These firms will provide the company with a dedicated company secretary in Singapore, of a team of dedicated corporate secretaries who will achieve the task.
How do I terminate the services of our company secretary?
If you are thinking of changing company secretary, the best way to terminate the services of your current company secretary is to request them to resign. However, if they do not cooperate, the board of directors can approve a resolution to terminate them.
After the resolution has passed, the company just needs to notify ACRA within 14 days of the change.
